Limitations on Funding
Section VII: Limitations on Expenditures of A.S. Funds
CLAUSE 2: Limitations on Expenditures
1. Non-AS orgs are PROHIBITED from using A.S. funds for the following purposes:
– SEAL registration fee
– publicity bonds
– awards, trophies, gifts, scholarships
– personal items (ex. costumes, uniforms)
– equipment (only rentals allowed!)
– food expenditures (over $1,000 for the entire academic year)
– per diems
– off-campus event expenses (excluding IV and Goleta State beach)
– student org travel
– conference expenses outside of UCSB
CLAUSE 3: Purchase Estimate Policy
1. For purchases over 1,500 from ANY vendor, estimates must be provided from at least 2 different vendors, along with a rationale of choice for the chosen vendor
CLAUSE 5: A.S. Funds Policies
1. For purchases over 5,000 from ANY vendor, 2 quotes (NOT ESTIMATES) must be provided from at least 2 different vendors, along with a rationale of choice for the chosen vendor
CLAUSE 4: One-Time Exceptions
1. Non AS entities may only request 1 exception PER YEAR
CLAUSE 7: Specific Exceptions to A.S. Financial Policies
1. Specific exceptions to AS Financial Policies include:
– Travel
– Food
– Merchandise
– Contracts
– Health and Safety
– Retroactive Reimbursements
– Decorations
Sustainable Purchasing
Section XVII: Sustainable Purchasing
CLAUSE 1: Sustainable Purchasing of Food, Drinks, and Serving-ware
1. no single use water bottles may be purchased
2. All public events with more than 30 people must have vegan and vegetarian options if providing food
3. No styrofoam products may be purchased or used
4. compostable single-use food service products should be purchased
5. All coffee and tea must be certified Fair Trade and certified organic
CLAUSE 2: Sustainable Purchasing of Swag and Giveaway Items
1. clothing, apparel, and reusable bags must be sewn, dyed, and printed in the US and must be made from either recycled and/or reclaimed materials, organic cotton, or US grown cotton
2. Water bottles must be manufactured and printed in the U.S. and must be made of either glass, aluminum, stainless steel, or BPA-free plastic
3. Promotional pens and pencils must be made from at least 30% post-consumer recycled materials
CLAUSE 3: Sustainable Purchasing of Paper and Office Supplies
1. Office supplies should be purchased from the A.S. supply cabinet whenever possible as these items have been bought with sustainable principles in mind
CLAUSE 4: Sustainable Purchasing of Paint
1. All paint must be water-based and low-or-not VOC (volatile organic compound)
CLAUSE 5: Sustainable Purchasing of Electronics, Appliances, and Batteries
1. Computers, laptops, tablets, monitors, printers, copiers, and TVs that are purchased must be certified as EPEAT Gld. Used equipment does not need to meet this standard.
2. Refrigerators, computers, laptops, monitors, printers, copiers, and TVs must be EnergyStar certified
3. Printers that are purchased new must be capable of double-sided printing and this must be the default settings. Printers purchased used do not need to meet this standard.
CLAUSE 6: Sustainable Purchasing of Furniture
1. Furniture should be purchased used whenever possible. Central Stores and the GIVE sale are preferred sources due to the easy accessibility for campus groups, though others are acceptable as well.
2. Furniture that is made in the US and from reclaimed and recycled materials, Forest Stewardship Certified Wood or sustainable fabrics is prioritized.
CLAUSE 7: Exceptions
1. Exceptions are granted when compliance would cause a great hardship and would inhibit a core function of that group’s mission. Exceptions may be granted in the following cases:
– When specifically required in a contract with a non-AS entity
– When specifically required in order to comply with health and safety policies
– During situations out of A.S.’s control (e.g. during out-of-area travel)
Please contact our treasurer (Lauren) at cabtreasurer@as.ucsb.edu!
Their office hours during Winter Quarter 2026 are every Tuesday, 12:00 PM – 1:00 PM (online)
You may also contact the CAB co-chairs at as-cabcochair@ucsb.edu!
Our office hours are as follows:
1. Jessica: Tuesdays 3:00 PM – 4:30 PM (online)
2. Colin: Wednesdays 2:00 PM – 4:00 PM (in-person at the CAB Office, but if you want to meet online, please email me beforehand!)
Office hours: https://ucsb.zoom.us/j/82543394980
Please submit your funding request at least three weeks prior to your event.
This is especially important if you are requesting funds to pay for PERFORMERS!
To be scheduled to present at a Monday meeting, requests must be submitted by Thursday at midnight of the prior week.
After you submit your request, please email the CAB Treasurer with your event details, an itemized budget, and your completed funding request form! It is a massive help to Lauren to have everything in one email, and it also provides you an opportunity to clarify/add anything you might have missed while you were filling out the funding request form.
In addition, please submit a requisition and post-event form after your event! If you need help, email Lauren at cabtreasurer@as.ucsb.edu!
2025-2026 Funding Request Form
(If your organization requires an F&B exception, please go to this website and fill out a Fluxx request form!)
For assistance, reach out to Lauren or the co-chairs.
2025-2026 AS Requisition Form (note: physical copies are also available in the A.S. Admin Office!)
2025-2026 AS Requisition Form (with 2nd page for big purchase orders)
CAB Treasurer will send you details on how to fill out a requisition post approval of funding.
DO NOT TAKE THE REQUISITION TO AS-ADMIN (YOUR REQUISITION WILL BE PUT ON HOLD). Only CAB can submit your requisition after obtaining two authorized signatures plus agenda minutes as proof you were approved for funding. Any requisitions placed on hold by A.S. Admin that were not submitted by CAB will NOT be the responsibility of CAB.
CAB Post-Event Form