By-Laws

University of California, Santa Barbara

ASSOCIATED STUDENTS
SECTION 13. A.S. COMMUNITY AFFAIRS BOARD (CAB)

A) Charge of the Board:

Community Affairs Board (CAB) is dedicated to enhancing both the educational and personal experiences of all UCSB students by providing easy access to community service opportunities. CAB accomplishes this mission by promoting the ethics of public service, maintaining information on community and campus volunteer opportunities, and by creating and sponsoring community service projects. Participation in volunteer activities is open to all UCSB students.

E) Selection and Term of Office of the Chair, Committee Chairpersons and Coordinators:

1) The Co-Chairs (2), Public Relations Coordinator, Community Outreach Coordinator, Family Literacy Coordinators, Social Coordinator, Historian, Childcare Coordinator, Youth Outreach Coordinator, Special Projects Coordinator, Alternative Break Coordinator, Hunger Houseless Coordinator, Senior Citizen Coordinator, Environmental Coordinator, Animal Coordinator, Human Rights Coordinator, Secretary, and Treasurer shall be recommended to the A.S. Committee on Committees by an internal process subject to the approval of the Chair, then nominated by the President for Senate approval. The term of office is one (1) academic year.

2) The one (1) Senator shall be nominated by the Internal Vice President and approved by the Senate for the term of one (1) year.

F) Duties of all voting members:

1) Participate in two (2) or more volunteer activities each quarter.

2) Table a minimum of two (2) hours per quarter.

3) Attend weekly CAB General and Leader meetings.

4) Keep an updated hard copy binder

5) Log all volunteer hours, both personal and general member hours at CAB events.

6) Outgoing members shall be required to write a transition report.

G) Duties and Powers of the CAB Co-Chairs:

Act as liaisons between the community and the UCSB campus and establish student volunteer programs to work with various community service organizations and projects. This position will be run by two (2) coordinators who will share the following duties:

1) Compile the weekly agenda for the CAB leader and general meetings.

2) Responsible for running the CAB’s Business meetings.

3) Responsible for maintaining the CAB’s Project record.

4) Implement effective student volunteer projects.

5) Proactively recruit and retain volunteers.

6) Responsible for overseeing all funding proposals that come to the CAB and the CAB Foundation.

7) Work with the Secretary to finalize and send out the minutes from the CAB meeting, Foundation meeting, Leader meeting and Care-Mail.

8) Responsible for writing and editing the A.S. Annual report in coordination with the CAB advisor.

9) Responsible for attending at least two (2) non-consecutive Senate meetings per quarter to report on the Board’s action.

10) Must hold a minimum of five (5) office hours per week.

11) Shall attend all BCC Chair Council Meetings.

12) Hold at least two (2) quarterly meetings with each coordinator to oversee and support volunteer projects and ideas. Two one on one personal check-ins.

13) Actively assist and facilitate the organizing process for CAB’s annual Volunteer Week as well as participate in the week’s events.

H) Duties of the Public Relations Coordinator:

The Public Relations Coordinator and the Community Outreach Coordinator hold similar positions. While there are many opportunities for collaboration amongst these two roles the main difference is as follows: The Public Relations Coordinators are primarily responsible for promoting CAB to the greater public and Santa Barbara area (through means of newspaper, radio, websites, etc.) and connecting with other similar organizations. Where as the Community Outreach Coordinator’s main role is to connect with students and our direct community to connect them with CAB.

1) Serve as the primary liaison between the Greek community and Resident Assistants, informing them of upcoming volunteer opportunities on campus and the surrounding community.

2) Coordinate publicity needs of all key volunteer members.

3) Compose and send out Public Service Announcements and articles to local news sources (Daily Nexus, The Bottom Line, SB Independent, KCSB Radio, Facebook, etc) to help the community reach greater awareness about CAB’s presence and activities.

4) Shall assume the responsibilities of the Co-Chairs in their absence.

5) Organize monthly campus tabling at the UCEN or Arbor for recruiting CAB members and volunteers for projects and events.

6) Hold a minimum of three (3) office hours per week.

7) Responsible for coordinating all public relations activities with the campus community regarding volunteer programs, projects and events sponsored by CAB, campus organizations, and local, national and international non-profits.

8) Connect with ALL organizations on campus who share a similar mission as CAB so that we may collaborate and work together.

9) Reach out to greater organizations in the Santa Barbara Area who share similar mission as CAB so that we may collaborate and work together.

10) Keep the CAB website and Facebook page updated with current events and announcements on Care-Mail on a weekly basis.

11) Organize and/or facilitate a minimum of seven monthly campus tabling events at the UCEN, Annex or Arbor for recruiting CAB members and volunteers for projects and events.

12) Actively participate in the planning process for CAB’s annual Volunteer Week and provide assistance during the week’s events.

I) Duties of the Community Outreach Coordinator:

The Public Relations Coordinator and the Community Outreach Coordinator hold similar positions. While there are many opportunities for collaboration amongst these two roles the main difference is as follows: The Public Relations Coordinators are primarily responsible for promoting CAB to the greater public and Santa Barbara area (through means of newspaper, radio, websites, etc.) and connecting with other similar organizations. Where as the Community Outreach Coordinator’s main role is to connect with students and our direct community to connect them with CAB.

1) Coordinate all public outreach efforts to provide information about the Community Affairs Board to local nonprofits and businesses in our community.

2) Coordinate outreach presentations for all the CAB programs and events with the CAB Public Relations Coordinator and the necessary media resources.

3) Hold a minimum of one (1) office hour per week.

4) Coordinate and execute the Care-Expo event.

5) Organize at least one tabling event per month at the UCEN or Arbor for recruiting CAB members and volunteers for projects and events.

6) Advertise grant cycles to the student body and the general population through frequently viewed mediums.

7) Attend at least one (1) event every quarter put on by a local fund or support center. This includes active attempts at networking and spreading awareness of the Foundation at these events, and a report back to the Board about the event during the following meeting.

8) Actively participate in the planning process for CAB’s annual Volunteer Week and provide assistance during the week’s events.

J) Duties of the Family Literacy Coordinators:

The CAB Family Literacy Program matches UCSB students with children in the local community to read together in an effort to increase the love of reading. Tutors will spend one hour a week with a child, reading together and helping with homework. This position will be run by two (2) coordinators (bilingual preferred) who will share the following duties, and honoraria:

1) To promote the Family Literacy Program through advertisements, flyers, phone calls, radio spots, and any other means possible to recruit new tutors and families.

2) To coordinate the application and matching process with the UCSB students and children in the community.

3) To keep in contact with the families participating to ensure that the program is meeting their needs.

4) To keep in close contact with the participating student tutors to ensure that the program is providing sufficient resource for them in their service, and to contact prospective tutors and train those interested.

5) To provide a minimum of two (2) activities per quarter in which the tutors can interact with their children outside of the home environment.

6) To maintain an adequate inventory of books, games puzzles, markers, stickers, etc. for the tutors to use with their children.

7) Hold three (3) office hours per week.

8) Participate in two (2) or more volunteer activities per quarter.

9) Actively participate in the planning process for CAB’s annual Volunteer Week and provide assistance during the week’s events.

K) Duties of the Social Coordinator:

1) In charge of coordinating events that will help build community amongst CAB Leaders. Plan events such as barbecues, social gatherings, and outings. A minimum of three (1) per quarter.

2) In charge of coordinating events that will help build community amongst all of CAB (open to everyone). Plan events such as, but not limited to, barbecues, social gatherings and outings.

3) Hold a minimum of two (2) minor social events on campus. These could be an activity where CAB partners up with an organization event that is already on campus. (ie: “Lets all go to the Improvability tonight!) These minor events could include projects that you do not specifically plan and organize.

4) Hold a minimum of three (3) office hours per week.

5) Help coordinate icebreakers, activities and mini-volunteer projects for weekly CAB meetings.

6) Actively participate in the planning process for CAB’s annual Volunteer Week and provide assistance during the week’s events.

L) Duties of the CAB Treasurer:

Responsible for fiscal management of the Board. This includes but is not limited to:

1) Prepare the boards budget for the following year in conjunction with the Co-Chairs.

2) Responsible for collecting and returning all requisitions to Co-Chairs.

3) Maintain historical financial records of the CAB.

4) Shall contact funding request liaisons within two (2) days after the meeting to inform them of the board’s decision.

5) Attend one (1) A.S. Finance Board meeting per year.

6) Hold three (3) office hours per week.

7) Keep a very detailed account of the CAB budget (online, as well as in a hard-copy binder), bring this binder to every leader meeting and be prepared to share with the board where we currently stand in our budget and always be looking for ways in which we can save money (this may mean doing research for funding requests to find more similar and inexpensive options).

8) Actively participate in the planning process for CAB’s annual Volunteer Week and provide assistance during the week’s events.

M) Duties of the CAB Historian:

1) Responsible for collecting and compiling documentation about CAB projects and events. Photograph ALL CAB events and programs personally (or have a proxy document for you if you cannot attend personally), keeping them organized and accessible throughout the year (download all files on CAB computers).

2) Upload photos on CAB website as well as Facebook.

3) Prepare the annual CAB Slideshow.

4) Hold two (2) office hours per week.

5) Actively participate in the planning process for CAB’s annual Volunteer Week and provide assistance during the week’s events.

N) Duties of the Youth Outreach Coordinator:

1) Collaborate with the Childcare Coordinator to enhance community involvement.

2) Serve as liaison between various youth programs based in the community.

3) Hold a minimum of three (3) office hours per week.

4) Responsible for coordinating necessary community volunteer opportunities regarding youth.

5) Coordinate at least three events per quarter benefitting youth.

6) Actively participate in the planning process for CAB’s annual Volunteer Week and provide assistance during the week’s events.

O) Duties of the CAB Special Projects Coordinator:

The Special Projects Coordinator is responsible for both organizing special events (YOU MATTER!) and also special projects that are beneficial to CAB (ex: creating a suggestion box). This position requires both creativity and constant reflection and observation to see how we can better use our time and energy.

1) Plan and organize reoccurring CAB special Events (YOU MATTER! And Relay for Life, etc.)

2) Create new sustainable events directed towards the UCSB student body.

3) Hold at least three (3) office hours per week to be served in the Community Affairs Board Office.

4) Responsible for looking for strategies and creating and/or finding tools that CAB can use to reach it’s mission with greater ease and efficiency.

5) Coordinate/Organize CAB’s annual Volunteer Week in collaboration with all other leaders.

P) Duties of the CAB Alternative Break Coordinator(s):

Be responsible for coordinating three (3) CAB volunteer trips/programs throughout the year, one (1) being during Spring recess. These planned trips must foster community service. This position will be run by two (2) coordinators who will share the following duties.

1) Be a liaison between the organization and the students attending the trip.

3) Make sure that all forms, funding, liabilities etc. are complete for each trip.

4) Recruit volunteers for the trips.

5) Maintain a relationship and connection with other Alternative Break organizations.

6) Attend and lead the trips, or if unable, inform and prepare a substitution.

7) Be responsible for coordinating at least three (3) CAB volunteer trips or programs throughout the year, one (1) being during Spring recess. These planned trips must foster community service.

8) Hold at least two (2) office hours per week to be served in the Community Affairs Board Office.

9) Actively participate in the planning process for CAB’s annual Volunteer Week and provide assistance during the week’s events.

Q) Duties of the CAB Hunger/Homeless Coordinator(s):

1) Plan and implement programs that will have a sustainable impact on the homeless community in Isla Vista. This position will be run by two (2) coordinators who will share the following duties.

2) Coordinate at least three (3) events each quarter benefiting hunger or houseless issues.

3) Connect with local organizations (churches, Street Health Outreach, etc.) who share a similar mission to serve the houseless in our community.

4) To hold one (1) office hour per week exclusive to CAB related meetings and fieldwork.

5) Organize and lead at least one meal a week serving the houseless (ie: Breakfast Club).

6) Look for more substantial ways to help ease or solve the issue of houseless or hunger per quarter for the weekly meetings.

7) Responsible for selecting one (1) speaker who can talk about the issue of houseless/hunger per quarter for the weekly meetings.

8) Actively participate in the planning process for CAB’s annual Volunteer Week and provide assistance during the week’s events.

R) Duties of the Senior Citizen Coordinator:

Act as a liaison between the CAB and senior citizen population in and around Isla Vista.

1) Coordinate at least three (3) events per quarter benefiting the senior citizen community.

2) Continue and improve the Adopt a Grandparent program (with Friendship Manor) and the Community Friends program (with Devereux).

3) Responsible for selecting one (1) speaker who can share the needs of senior-citizens per quarter for the weekly meetings.

4) Hold two (2) office hours per week.

5) Actively participate in the planning process for CAB’s annual Volunteer Week and provide assistance during the week’s events.

S) Duties of the Environmental Coordinator:

Act as a liaison between the CAB and other UCSB environmental organizations.

1) Coordinate at least three (3) events per quarter benefiting the environment.

2) Responsible for selecting one (1) environmental speaker per quarter for the weekly meetings.

3) Hold one (1) office hour per week.

4) Act as a liaison between CAB and the Environmental Affairs Board (EAB).

5) Inform the community about environmental opportunities and related events.

6) Actively participate in the planning process for CAB’s annual Volunteer Week and provide assistance during the week’s events.

T) Duties of the Animal Coordinator:

Inform the student population about volunteer opportunities at the local animal shelters.

1) Coordinate carpool transportation when there is an orientation at the shelters, and if any interested student needs a ride to the events.

2) Inform the public about any important animal related events, and participate in them.

3) Hold one (1) office hour per week.

4) Coordinate at least three (3) events each quarter benefiting animals.

5) Responsible for selecting one (1) animal speaker per quarter for the weekly meetings.

6) Connect with local organizations who share a similar mission to serve the animals in our community.

7) Actively participate in the planning process for CAB’s annual Volunteer Week and provide assistance during the week’s events.

U) Charge of the CAB Childcare Director:

The CAB Childcare Director in partnership with the Director of the Women’s Center or liaison reviews applications requesting childcare grants and is in charge of the distribution of grants. A letter explaining the need for an emergency childcare grant during midterms, finals, and/or papers, proof of enrollment in the course, copy of the course syllabus, and proof of children (e.g. birth certificate), are required. These grants are not restricted to Financial Aid students.

1) To hold three (3) office hours per week exclusive to CAB related meetings and fieldwork.

2) Develop programs/projects and events for undergraduate students with dependent children.

3) Actively participate in the planning process for CAB’s annual Volunteer Week and provide assistance during the week’s events.

4) Administrative/Advisory Membership:

a) Childcare Director

b) Director of Women’s Center or liaison

c) Campus Childcare Advisory Committee (CCAC) liaison

d) CAB Senators

e) Community Volunteer Coordinator

f) Any other student, faculty, or staff member interested in childcare issues.

5) Granting Committee Membership:

a) Childcare Director

b) Director of Women’s Center or liaison

c) Community Volunteer Coordinator

6) Duties and responsibilities of the granting Committee:

a) With the help of the Administrative/Advisory Committee, set up application deadlines.

b) Review and award grants.

c) Monies from this account will be distributed in the amount of up to, and not to exceed one hundred twenty-five dollars ($125.00) plus twenty-five ($25.00) for each additional child per student/family per quarter, with the maximum of $200.00 per student/family twice per quarter.

d) Track and provide reports on all grants to ensure individual awards do not exceed one hundred twenty-five dollars ($125.00) plus twenty-five $25.00 for each additional child per student/family per quarter, with the maximum of two hundred dollars ($200.00) per student/family per quarter.

V) Duties of the Human Rights Coordinator:

1) Organize community programs and events related to various human rights concerns. This position will be run by one (1) coordinator who will be charged with the following duties:

2) Coordinate at least three (3) events each quarter intended to raise awareness and facilitate discussion about human rights issues.

3) Outreach to and collaborate with local human rights organizations (i.e. Human Rights Watch, Amnesty International, etc.)

4) Attend at least four (4) A.S. Human Rights Board (HRB) meetings per quarter.

5) Collaborate on at least one (1) event during Human Rights Week with HRB.

6) Hold two (2) office hours per week exclusive to CAB related meetings and fieldwork.

7) Continue to research and seek out various volunteer opportunities within the community pertaining to human rights concerns.

8) Responsible for selecting one (1) speaker who can talk about the issue of human rights per quarter for the weekly meetings.

9) Actively participate in the planning process for CAB’s annual Volunteer Week and provide assistance during the week’s events.

V) Duties of the Secretary:

1) Create and maintain Care-Mail preparing it to be sent by the day of the General meeting.

2) Work with Co-Chairs on finalizing and sending out the minutes from the CAB meeting, Leader meeting, and Care-mail.

3) Update, manage, and maintain the CAB Website.

4) Act as minute-taker at both Leader and General meetings.

5) Hold two (2) office hours a week.